You can organize the personnel in your contact center into groups, called Teams, to better reflect your organizational structure and to meet your particular needs. You then set up Access Groups within the Teams to control data access and role privileges within your organization.
[+] Why use Access Groups to control what information users can access?
If you only have a few users in your contact center, you might want to give each of those users specific permissions and role privileges to access data and other call center resources (called objects) that they need to work with. This protects data and resources from possible misuse (malicious or otherwise) by users who do not need access. However, as your contact center grows and you hire more users, keeping track of who has what permissions can become an administrative nightmare.
Instead, Genesys recommends that you use Access Groups. Access Groups are virtual groups of users that have the same access permissions and role privileges. But the permissions and privileges are assigned to the Access Group, not to the users themselves. Users can belong to more than one Access Group, so if you need to add or change the permissions and privileges assigned to a user, you only have to add or move the User to or between appropriate Access Groups. Instead of keeping track of who has what permissions, you only need to know the Access Groups of which the user is a member.
The minimum Access Groups that Genesys recommends in a Team are a Managers Access Group and a Supervisors Access Group. By default, these groups should have full access to agent-related objects (Places, Agent Logins, and DN Extensions), and Read access to most other objects, including users. You can customize other permissions and privileges of each of these Access Groups as required. For example, you may want to enable only one or both of these Groups to view Real Time Reporting information.
From the Access Groups and Users pages in Platform Administration you are going to:
From the list of Access Groups in Configuration Manager, navigate to the folder where you are going to create the Managers Access Group and click New. Then do the same to create the Supervisors Access Group.
From the list of Persons in Configuration Manager, navigate to the folder in which you want to create the Team and use the More menu to create a new folder. This folder represents the Team, and will contain Team members, both individual users and groups of users.
In the Persons list of the folder that contains the Managers and/or Supervisors that you want to add to this Team, use the More menu to move the selected Manager to the Team folder that you just created. If the Managers and Supervisors are currently in different folders, simply repeat this action in each folder. Within a given folder, you can select and move the Managers and/or Supervisors individually, or select them all and then move them to the Team.
From the Members tab in the properties of the Managers Access Group, click Add and navigate to the Team folder, and select the Managers to be added to the Group. A reverse entry will be made automatically to add the Manager Access Group to the Members Of tab of each Manager. Do these steps again to add Supervisors to the Supervisors Access Group.
For your Team, you want the Managers and Supervisors Access Groups to be able to make changes to the Team, and you allow this on the Permissions tab of the Team folder. If the Managers and Supervisors Access Groups are not listed on this tab, click Add Access Group to add them. Then set the required permissions.