On 11/21/19, Genesys IT announced that Box will no longer be accessible starting on January 1, 2020. As communicated previously, we'll be using SharePoint.
For non-online content to which we need to link from our doc sites, writers provide Pubs Editors with new or updates files and Pubs Editors uploads them to the Production Server. As of mid-October 2019, Pubs Editors are also placing copies of those files in the Genesys Public folder in the Global IX SharePoint site. (Note: Although SharePoint does support version history, the versions available in SharePoint will only go back to the October 2019 versions.)
For all other content stored in Box (for example, internal docs, drafts, processes), Kate will moving content and department-wide files to SharePoint before the end of the year. However, she won't be moving content from personal folders or any other folders people have created to store or share files.
If you want to retain the entire contents of a folder and add them to SharePoint, the easiest way is as follows:
- In Box, select the folder whose contents you want to retain and click Download. Box will create a zip file of the folder, including sub-folders and files. (Note: You can also select multiple folders at the same time to download into one zip.)
- Extract the file on your computer.
- Open IX Shares.
- Create a folder for yourself in that location.
- In that folder, drag the folder that you previously unzipped into your SharePoint folder.
A few points:
- If you have multiple versions of the same file in Box , when you download from Box it only downloads the latest version. It doesn't download the earlier "Version History" versions. So, if you need them, you have to manually download them and move them to SharePoint.
- If you need to share files with people outside of IX, since Global IX SharePoint is a private site, you'll have to create a Public site in SharePoint.