Using Task Sequences

This topic presents information about how to configure task sequences. It supplements the information found in Workforce Management Web for Supervisors Help.

Definitions

Within Genesys Workforce Management, a task sequence is a defined period of time during that agents can work only on one task or a specified set of tasks, called an activity set. You could also think of a task sequence as an activity sequence.

Activities

Activities (tasks) are work that is tracked and managed using Workforce Management. For example, a business might define the following activities in WFM Web for product A:

• Answering inbound calls
• Responding to email
• Completing after-call work
• Performing scheduled callbacks
• Participating in chat sessions

These same activities might also be defined for products B and C.

You can use any activity set that is configured for a specific site and use the same activity set in any number of task sequences.

Purpose of Task Sequencing

Task sequences enable you to control how much the nature of an agent’s work changes during part of a day. You can avoid asking agents to jump constantly from activity to activity—a situation that can result in agent confusion and fatigue and lower productivity. You do this by configuring task sequences. Once configured, you can assign a task sequence to any compatible shift in the same site.

Creating Task Sequences

You create task sequences in the Web for Supervisors Policies module, by selecting Shifts > Task Sequences. The Task Sequence pane is also where you configure task sequences for a shift, by selecting one of three options:

• Do not use Task Sequences
• Task sequences must be used
• Task sequences can optionally be used

If you want to use task sequences, create them by configuring the settings in the Task Sequence panes. See Task Sequence panes in Web for Supervisors below.

Also, see the procedure Creating a Task Sequence in the Workforce Management Web for Supervisors Help.

Figure: Task Sequence Settings

How Task Sequences Appear in WFM

After you configure task sequences and assign them to shifts (which are then assigned to agents), task sequences appear in the Intra-Day and Agent-Extended views.

The task sequence appears as an organized group of yellow and blue areas (unless you change the colors in WFM Web Supervisors' Configuration module). For example, the figure above shows a task sequence that consists of a regular work item in blue and two activity sets in yellow.

The schedule can contain elements other than task sequences, but the order of task sequence items remains the same.